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Privacy Statement

Our Commitment

WomanACT is committed to protecting the privacy of the personal information of its employees, members, donors and other stakeholders. We value the trust of those we deal with and of the public, and recognize that maintaining this trust requires that we be transparent and accountable in how we treat the information that you choose to share with us.

During the course of our various projects and activities, we frequently gather and use personal information. Anyone from whom we collect such information should expect that it will be carefully protected and that any use of or other dealings with this information is subject to consent. Our privacy practices are designed to achieve this.

Defining Personal Information

Personal information is any information that can be used to distinguish, identify or contact a specific individual. This information can include an individual’s opinions or beliefs, as well as facts about or related to the individual. Exceptions: business contact information and certain publicly available information, such as names, addresses and telephone numbers as published in telephone directories, are not considered personal information. 

Where an individual uses their home contact information as business contact information as well, we consider that the contact information provided is business contact information, and is not therefore subject to protection as personal information.

Privacy Practices

Personal information gathered by our organization is kept in confidence. Our personnel are authorized to access personal information based only on their need to deal with the information for the reason(s) for which it was obtained. Safeguards are in place to ensure that the information is not disclosed or shared more widely than is necessary to achieve the purpose for which it was gathered. We also take measures to ensure the integrity of this information is maintained and to prevent its being lost or destroyed.

We collect, use and disclose personal information only for purposes that a reasonable person would consider appropriate in light of the circumstances. We routinely offer individuals the opportunity to opt not to have their information shared for purposes beyond those for which it was explicitly collected.

Contact Information

Questions, concerns or complaints relating to our privacy policy or on the treatment of personal information should be emailed to our info@womanact.ca

Accountability

We are responsible for all information under our control and remain responsible when personal information is processed by third parties on our behalf. When working with any third parties who might have access to personal information, we ensure that they have a policy and procedure to abide by privacy legislation.

Identifying Purpose

Personal information is used only for the original purpose under which it was collected. We will use purpose statements to inform individuals of the reason why we are collecting information when the intent is not clear or if we intend to use information for a reason other than why it was collected.

Consent

Knowledge and consent of individuals will be acquired upon collection of information. Consent will be meaningful in that the individual can reasonably understand how the information will be used or disclosed. Consent may be given orally and will be verified via opt-in or by signing up and opting in. An individual may withdraw consent at any time by clicking the unsubscribe link in the footer of any email you receive from us, or by contacting info@womanact.ca

Limiting Collection

We will only collect information that is necessary for the identified purpose for which it is collected. Any additional information will be collected with consent of the individual.

Limiting Use, Disclosure and Retention of Personal Information

Information will only be disclosed or used for the purposes for which it was collected. Personal information that is no longer required will be destroyed, erased or made anonymous. Hard copies of tax receipts are kept for seven years and then shredded. A donor that requests to have their name removed from our list is removed immediately.

Accuracy

Personal information will be kept accurate, complete and as up to date as is necessary for the purposes for which it is to be used. To do so, we will update our database on a regular basis when provided with new/changed information. 

Website

We collect and use non-identifying and aggregate information of your and other visitors to our website to better design our website. This information is anonymous and cannot be used to identify any specific visitor to the website. We collect this information for usage analysis of the website as a constant effort to improve the website and provide features and content that will better serve our visitors. Cookies are small data files that are transmitted through your browser and stored on your computer when you visit certain websites, with or without your acknowledgement. Websites use cookies to recognize and identify repeat users and to personalize and/or otherwise customize the access and use of the websites. Please note that we do not currently utilize cookies on our website.

Safeguards

Information will be protected from theft and loss, unauthorized access, disclosure, copying or use. Physical measures (locked file cabinets, restricted access to offices, etc.), organizational measures (“need to know” access, etc.) and technological measures (passwords, encryption, etc.) are in place. Staff and volunteers are all trained about the privacy policy and have signed a statement understanding the new policy.

Challenging Compliance

In responding to complaints or challenges regarding the privacy policy, the organization will receive and respond to all privacy complaints. 

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